Overview
The standard accounting practice of using General Ledger Codes (GL Codes) to designate payable or receivable items by type has become a part of Configio. Products may now be identified as different debit or credit entries, making accounts more functional and organized for exporting financial information into third-party software packages.
Getting Started
There are several System-level Configurations related to this feature. Login to the Administrative side of your database and navigate to Settings > Setup > Configuration.
Searches for “gl code”, “subaccount” and “sub account” will reveal the following sections with configurations:
Expenses
Shows the 'GL Code' field in the grid results of existing expenses
Shows the 'GL Code' field in the modal form to add or update an expense
Default new expense items to the GL and Subaccount code of the product
Shows the 'Sub Account' field in the grid results of existing expenses
Shows the 'Sub Account' field in the modal form to add or update an expense
Products
Filter the list of subaccount codes when editing a product by the GL code
Require a GL code when editing a non-event product
Require a GL code when editing an event
Require a subaccount code when editing a non-event product
Require a subaccount code when editing an event product
Payment Processing
Turn on to send a sub account number as the invoice number to the gateway
<Creating a GL Code List>
Adding to a GL Code List
Navigate to Settings > Assignments > Lists, find the GL Codes list, and click the Edit List Items 
button. New List Items may be added one-at-a-time, or uploaded into the list.
To enter a single list item, click on the Add New Item button in the upper, right-hand corner of the Edit List Items screen:
When the New List Item screen appears, enter a Title and a Value:
These fields are bordered in red because they are required and a New List Item may not be saved without this information.
Example: A common GL Code entry may be Titled “Estimated cash receipts” with a Value of “0001”. When all desired information has been entered, click the Save button.
To upload New List Items, click on the Upload Items button in the upper, right-hand corner of the Edit List Items screen:
When the Upload List Items screen appears, click the Download Template button:
The necessary template used to input New List Items will be downloaded. Enter the required fields of Title and Value to the template and any other information desired for the list items. Save the information, so the completed template may be uploaded into Configio.
When the file is ready to be uploaded, return to the Edit List Items screen and click the Upload Items button. On the Upload List Items screen, click the Choose File button:
A screen displaying files will appear. Select the Template file from the location where it was saved and click the Open button.
On the Upload List Items screen, click the Process Template button:
All information entered on the template will be added to the GL Codes List.
Data in Action